---

In today’s digital world and technology era, authenticity and validation of documents are essential for individuals and firms. Document verification services are prompt for the customer onboarding process. Government agencies, educational institutions, and businesses face various hurdles while directing the onboarding process. The onboarding process complies with the regulations and mitigates financial fraud, identity theft, and money laundering.

Document verification services (DVS) help people secure the authentication of their official documents, ID forms, and educational records. All hardware and software IT support help with the smooth document verification process. 

The growing Urge for Authentic Documents in Today’s Era

Identity and data theft are increasing, and businesses are being fined heavily. Until June 2022, about 2.4 million cases, including identity theft and fraud, were reported. So, checking documents has become essential for businesses to make sure customers are who they say they are. It doesn’t just confirm customers during sign-up; it also helps companies in many other ways.

The world is investing a lot in verification. From 2017 to 2027, 13 billion U.S. dollars have been invested in the identity verification department, an increase from 4.93 billion in ten years. Verified documents help authenticate the application in any professional onboarding process.

Verified Documents Acquired by Firms

Various types of documents get verified while giving document verification services (DVS): 

• Identification Documents: Passport, driver’s license, and national ID cards.
• Educational Documents: Passport, driver’s license, and national ID cards.
• Legal Documents: Contracts, agreements, and deeds.
• Business Documents: Business verification documents required by firms are Non-disclosure agreements and Employment agreements.
• Bank Documents: Bank verification documents required by firms are Bank statements, tax records, and pay slips.

Online (Automated) Documents Verification vs. Manual – Choose the Right One

There are the following types of document verification that are counted in document verification services:

• Online documents verification uses an Artificial Intelligence (AI) system to verify the documents online. Institutions like government organizations, business etc do online documents verification to ensure the authenticity of documents that mitigate the risks of fraud, money laundering scams and identity theft. AI algorithms detect incomplete, expired and illegal documents and reject the verification instantly.
• Manual document verification scrutinizes the documents physically by examining the color, texture and verifying their authenticity. Physical attributes like blueprinting, watermark, hologram, color space and edge analysis are examined professionally and announced as real or fake according to their validation.

Document Verification Steps -The Complete Guide

Document Verification Services (DVS) has various verification steps that authenticate your documents. Those steps are mentioned below:

Step 1 – Document Assembling and Capturing

The customer asked to load their personal documents which were later scanned by different software algorithms. The algorithms read the coded data and recognized whether it was authentic or not. 

In the second phase, data is captured by examining the corners of the documents by asking the user to increase the color or brightness.

Step 2 – Information Extraction

The relevant information is extracted from the documents from optical character recognition through an intelligent machine. Meanwhile, the irrelevant data is discarded, which is not required.

Step 3 – Document Authentication

The extracted information is cross-checked through the database to ensure the document’s authenticity. Different steps are carried out during this process: 

• Face and direction identification
• Cross-checking the face on the image with the ID card
• Edge cropping recognition
• Correlation between front and back side
• Cross-checking with other global IDs

Step 4 – Outcome

After successful verification, the authenticity information is stored at the user’s end for future use.

Tools Used in Giving Document Verification Services

There are the following tools used in document verification services:

Document Verification APIs

Verification of Documents APIs (Application Programmer Interfaces) given by document verification service providers allow incorporation with other  applications and enable workflow of automated verification services.

Machine Learning and Artificial Technology

Machine learning and AI technology algorithms analyze documents 

based on color and patterns, which confirms their authenticity and minimizes fraud and scams.

OCR Technology

OCR technology extracts data from scanned documents and enables automated data analysis procedures.

Biometric Verification

Fingerprints and facial recognition can be used to verify the identity of individuals related to documents.

Digital Signatures

Digital signatures are mainly used to sign digital documents to ensure their authentication.

Final Verdict

The demand for Document Verification Services is increasing daily because of the increased demand for verified documents. In every institution, be it government organizations, educational institutions, online portals, or any other, verified documents are encouraged to get an authentic identity. Meanwhile, in this digital era online document verification is more encouraged than manual one because every system has a remote framework. 

Different tools have been designed to get it done correctly and professionally to ensure the flexibility of verification in every aspect. DVS makes sure everything stays safe and reliable for everyone involved. So, these services are vital to building a solid and trustworthy global system.